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Assessment Staff

Learn how to use the assessment including activating students’ access, trouble shooting, understanding the proctor’s role and managing the student experience.

Implementation Guide: For a model of how your team might plan implementation at your college, you can review the CCC Assess Implementation Guide.

Get Started: For general information about rollout dates, test development, the pilot process and other background, go to Get Started.

Materials: Find other materials under the Documents tab.

 

Step 1: Form Team
Step 2: Analyze Current Resources
Step 3: Apply for Funding
Step 4: Compare Course Outlines to Competencies
Step 5: Get Trained
Step 6: Leverage Data
Step 7: Prepare for Transition
Step 8: Reach Out
Step 9: Plan Your Launch
Step 10: Start Assessing
Step 11: Debrief CCCAssess Implementation

 


Step 1: Form Team

Join with others at your college — instructional faculty, counseling, IT, Research & Administration — to establish an assessment implementation team.

Identify your college adoption date.

Schedule regular meetings from now until implementation.

Find sample meeting agendas under the Documents tab.


Step 2: Analyze Current Resources

Review the assessment center’s current process.

The current procedures will be a frame of reference as you convert to CCCAssess and create new processes.

Consider how you accommodate special populations. Many of your current methods will apply to CCCAssess.

Analyze your staff and technology resources. You can work with your administrative team to apply for a grant to fund some of the additional needs to convert your assessment center to using CCCAssess.


Step 3: Apply for Funding

Be sure that the effort to apply for funds is coordinated internally.

CAI Implementation Grant Overview
CAI Implementation Grant Application
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Step 4: Compare Course Outlines to Competencies

Your Instructional Faculty can map the competencies in the CCCAssess test to local college courses by following the tutorial and using mapping spreadsheets.


Step 5: Get Trained

Attend a regional professional development session.

Review webinars (coming soon).


Step 6: Leverage Data

Your Research team will work on the validation model, comparison to the Chancellor’s standards and determine how best to utilize dashboard reports.


Step 7: Prepare for Transition

With your assessment center staff, craft your definition of success.

Set specific goals that will guide your team in successfully adopting CCCAssess.

Develop a timeline to be sure that your college meets the adoption deadline.

Readiness – Testing centers will need to meet readiness requirements for using CCCAssess and become registered as a certified test site.

Prepare materials to communicate to students the benefit of the new assessment:

  • Incorporate into welcome message to those coming to the center
  • Consider signage in your center
  • Add information to your page on the college website about how to prepare for the assessment, where to find sample tests and how to locate other online resources to practice and improve their skills (Link to list of student resources coming soon)
  • Add information to the student portal about assessment
  • Work with your college registration office to be sure that staff understands how the new assessment works and can communicate about the new assessment
  • Use funding provided by CAI to fund planning, training and new technology

Develop a communication plan to be sure that all the departments that work with your center and use assessment results are aware of CCCAssess:

  • Presentations at convocation, academic senate, department staff meetings, board of trustees meeting
  • Offer training on campus
  • Communicate with discipline-specific faculty about resources to share with students and feeder high schools
  • Develop talking points for counselors, orientation presenters and high school outreach staff

Monitor the assessment center’s success in meeting goals and deadlines.


Step 8: Reach Out

Implement the student communication plans developed in the previous step.

Communicate about CCCAssess to the campus community based on the plan developed in the step above.

Keep the CAI team apprised of your progress and ask for support as needed.


Step 9: Plan Your Launch

Offer staff and faculty a practice test so they are familiar with how CCCAssess looks and feels.

Offer students the practice test at the center, online and at outreach events.

Before your center begins offering the assessment, proctors should practice activating the student test.

Start using the new assessment with students.

Collect feedback from both your team and the students. Ask for help from CCCAssess as issues and questions arise.


Step 10: Start Assessing

Once you have a bit of experience with the new CCCAssess, revise your procedures to reflect the new process.

Identify, prepare and offer accommodations.

Participate in Professional Development.

Officially transition to the new assessment and use it with students.

Learn how to read student reports that communicate test results to students.

Provide students with reports and offer information and resources to help them beef up specific skills that will increase their success in that subject area.


Step 11: Debrief CCCAssess Implementation

Communicate with CCCAssess about unmet needs that you discover during implementation. Your feedback can help formulate the next version of the platform so we are very interested in your comments and suggestions.

Identify challenges at your campus and come up with an action plan to overcome those challenges. Please share those with CCCAssess because your experience can help other colleges anticipate this challenge and seek ways to address it before implementation.

Respond to the feedback mechanism that you receive from CAI.